Strona główna

RESPONSIBILITIES

Recruitment

• Support in facilitating the recruitment process between ACTED HR and IMPACT, providing clarity on the processes/templates and supporting ACTED HR when necessary in compiling CVs, setting up interviews, confirming final offers.
• Ensure all new staff are included in relevant tracking systems, and have an induction schedule.

Administrative Support

• Ensure all IMPACT contact lists are updated on a monthly basis or when new staff join.
• Ensure all IMPACT and ACTED staff have access to the IMPACT mailing lists.
• Coordinate with the IMPACT Logistics Officer to ensure all stock requests are met.
• Support staff in the exit process, by facilitating the exit form and ensuring all relevant final entitlement payments are accurately completed.
• Facilitate IMPACT staff visa reimbursements or other relevant reimbursements as approved by IMPACT and ACTED coordination.
• Coordinate with other ACTED departments and ensure all IMPACT staff receive an induction from all ACTED departments.
• Facilitate the arrival of all IMPACT international staff, including but not limited to: creating welcome pack, arranging airport pick up, liaising with HQ for hotel booking.

Documentation/Filing

• Consolidate and verify all IMPACT expat and national staff HR documents, including but not limited to: attendance sheets, leave requests, sick forms.
• Accurately and systematically file online and in-person all HR related documents.
• Maintain international staff filing.

Communication

• Act as focal point for IMPACT staff for all HR and admin-related queries.
• Support in ensuring all HR and admin-related queries are directed to and responded to by the relevant staff in ACTED HR. Where possible, respond to queries directly.

Training

• Ensure all IMPACT staff have access to relevant templates, SOPs and rules.
• Support ACTED HR by facilitating their training of ACTED HR procedures for all IMPACT staff.
• Ensure IMPACT staff have a strong understanding of the ACTED HR manual and follow the rules accordingly.

Miscellaneous

• Travel to field locations when necessary, to support with HR and Admin procedures and provide trainings
• Support with other requests from IMPACT and ACTED Coordination, as necessary.

Requested profile

• A Bachelor’s Degree
• Demonstrated experience of overall responsibility and accountability for the HR an organization
• Well conversant with computer applications-MS Office is mandatory
• Fluency in spoken and written English and Polish required. Additional competency in Ukrainian strongly preferred
• Good presentation and analytical skills
• Excellent communication skills and problem-solving skills
• Strong team player of high integrity, pleasant personality, ability to work under least supervision
• Good time management skills and the ability to prioritize
• High numeracy and sound technical skills
• The ability to balance the demands of work with other commitments
• The ability to work as part of a team and to build strong working relationships.

WHAT WE OFFER

• Work in an experienced, international organization
• A chance to be part of the emergency response in the Ukrainian crisis
• A chance to begin a career in the humanitarian sector
• A competitive salary: 7,154 PLN (flexible upon experience)
• A possibility to work remotely 2 days per week
• A six-month employment contract with a possibility of extension