Strona główna

TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. We provide legal, financial and employee administration through TMF Group’s teams in 120 offices. TMF Group has been operating in Poland for more than 20 years. Our two offices in Warsaw and Katowice employ more than 400 business professionals who help and support client business and projects.

If you like to work with in friendly, open and trust based team structure, where you are given responsibility and direct client contact, we are the place to work.

We are looking for a HR & Payroll Specialist to join our team in Warsaw or Katowice to perform a variety of payroll activities for allocated clients.

Operations

• Responsible for accurate entry of source information into payroll/HR software
• Ensuring all paperwork is filed on time and accurately with the relevant Polish authorities (ZUS, PIT, PFRON, GUS)
• Preparation of banking payroll file to be uploaded to the banking system for payment
• Submitting all output and reports for clients to Manager for approval prior to communicating with client
• Any other tasks aligned with the individual competences and area of expertise, assigned by the Senior Specialist, Manager or HoD

Compliance

• Identifying out-of-scope service and providing respective information to the Manager
• Identifying errors or missing documentation provided by the client
• Reviewing the banking payroll file prior uploading to the banking system for payment
• Responsible for reviewing and controlling agenda for allocated clients
• Reviewing clients’ payrolls and identifying errors
• Being proactive and using initiative to clarify issues, identify savings and efficiencies for the clients and processes within a Team, proactively sharing the best practices
• Keeping up to date with changes in payroll and labour legislation
• Working in compliance with all company procedures and related standards of work

Customers

• Attending the operational meetings with clients representatives
• Providing information to client on time to ensure clients’ staff is paid in the defined period
• Providing services mainly to medium-size and large-size clients under minimum supervision
• Making sure that the client is sending necessary information on time and in correct format
• Sending correspondence to clients and Polish authorities
• Sending responses to client questions

People

• Giving instructions to Trainees and Assistants on their basic tasks (such as: records keeping and entering data into the system) and supporting them in more complex tasks
• Providing internal trainings and sharing knowledge with other members of the team
• Providing support in professional development and onboarding of band 1 & 2 employees

• Attention to Detail
  The ability to process detailed information effectively and consistently.
• Information Seeking
  Searching and locating the information by using sources of information whether printed or online.
• Professional Knowledge
  Applies and improves extensive or in-depth specialized knowledge, skills, and judgment to accomplish a result or to accomplish one’s job effectively.
• Customer Focus
  Builds and maintains customer satisfaction with the products and services offered by the organization.
• Service Delivery
  Managing service delivery process in align to established SLA's and KPI's and with timely and professional manner.
• Communication
  Delivers clear, effective communication and takes responsibility for understanding others.
• Accountability
  Being accountable and passing on accountability for one's own actions and those of colleagues and the organization.
• Priority Setting
  The ability to analyze, plan and execute tasks in order of importance for successful performance of work.
• Problem Solving
  Builds a logical approach to address problems or opportunities or manage the situation at hand by drawing on one’s knowledge and experience base, and calling on other references and resources as necessary.
• Knowledge Sharing
  Uses formal, informal, and systematic methods to impart information to others that increases organizational effectiveness.
• Teamwork and Cooperation
  The ability to work effectively with others in order to achieve a shared goal - even when the object at stake is of no direct personal interest.

• At least 3-5 years of experience in HR and payroll area
• At least 2-3 years of experience in calculation of salaries
• Experience in outsourcing industry is an advantage
• Bachelor or Master degree (preferably in administration, economics, management, law or related field)
• Very good knowledge of labor law and social security
• Advanced knowledge of MS Office
• Previous working experience with payroll software
• English at minimum level of B2 with knowledge of technical vocabulary

• Private medical care
• Life insurance co-financing 
• Free Business English classes in the office 
• Access to online foreign languages learning platform - GoFluent 
• Flexible working hours 
• Co-financing of tickets for sports activities 
• Social fund with holiday allowance 
• Pre-paid (lunch) card 
• Reliable support in achieving your own professional goals.