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Job description

Under the overall supervision of the Chief of Mission and the direct supervision of the Programme Coordinator (Shelter/NFI/WASH/SMS), the successful candidate will contribute to effective refugee response in Poland by providing leadership and support to the national Accommodation/Housing/Shelter sector coordination mechanism to ensure partner activities are in line with national and global sector policies, strategic directions, and relevant standards. She/he will work in close collaboration with co-coordinating agency(s), the Government of Poland and sector partners at national and municipal level.  

The Sector Co-coordinator supports the Sector to enable partners to respond more effectively to the needs of the affected population by ensuring a coordinated approach across geographical locations, sites and organizations. In the context of the refugee response, the sector coordinator will work with partners engaged in the provision and management of collective shelters, provision of temporary individual accommodation and access to housing.

The Sector Co-coordinator works on behalf of the sector, facilitating sector activities and contributing to the development and maintenance of a strategic vision and operational response plan. She/he also ensures coordination with other sectors in relation to inter-sector activities and cross-cutting issues.

The Sector Co-coordinator supports the Sector Coordinator through the following activities:

Core Functions / Responsibilities:

• Coordination
  • Establish strong working relationships with all sector partners at national and in all sub-national locations to facilitate effective collaboration and communication;
  • Ensure a harmonized and coordinated multi-sectorial response across the country by contributing to the development of a sector strategy in coordination with Shelter Working Group partners  including relevant authorities.
  • Ensure needs and gaps for the sector are assessed, documented, and disseminated. ;
  • Ensure coordination across all areas of interventions, ensuring adequate  coverage. ;
  • Lead coordination services, including regular Shelter Working Group coordination meetings in Warsaw to ensure adequate consideration of needs and the coordination with other sectors with regards to the Regional Refugee Response Plan (RRP) in Poland;
  • Facilitate the promotion of accountability to affected populations, participation of local and national stakeholders such as civil groups, and support coordination with government counterparts and other relevant authorities.
• Preparedness and Capacity development
  • Contribute to sector planning at national level (RRP) with regards to the development of response strategies, contingency planning including “exit”/transition strategy, and action plans for the sector;
  • Undertake capacity mapping and gap identification exercises to contribute to the development of a capacity-building strategy for the sector, together with sector partners including relevant authorities.
• Monitoring
  • Ensure and monitor that all Accommodation/Housing/Shelter actors implement sector standards and guidance  across targeted sites and locations;
  • Ensure monitoring and evaluation of the impact of activities conducted by the sector partners, considering Accountability to Affected Populations principles and mechanisms.
• Planning
  • Organize relevant joint field missions, needs assessments and analysis among sector partners and participate in joint inter-sector needs assessment exercises as appropriate to ensure that identified needs, gaps and priorities are as evidence-based as possible;
  • Ensure that the response plan of the sector is updated regularly according to evolving needs and that it establishes indicators by which performance of the sector can be measured; ensure inclusion of the strategy in common appeals and pooled funds mechanisms.
• Reporting
  • Provide technical inputs and information to Regional Response Plan and periodic monitoring reports, and other planning or monitoring processes as required (for example, contingency planning or sector coordination performance monitoring).
  • Coordinate closely with all partners to collect and collate agreed upon Accommodation/Housing/Shelter reporting tools; ensure that the sector has a clear Information Management strategy in place, along with adequate IM mechanisms;
  • Ensure proper communication and information flow between national and local levels, and among partners.
• Application of standards and guidelines
  • Facilitate discussion and agreement on the use of common standards and tools among sector partners; ensure integration of cross-cutting issues, such as age, gender and environment.
  • Promote awareness of and adherence to relevant policy guidelines, codes of conduct and examples of good practice by all sector partners, taking into consideration the possible need for local adaptation both in terms of language and content.
  • Ensure the development/ update of relevant SoPs and technical guidance, including but not limited to e.g. collective shelter management and guidelines, renovation of empty spaces, upgrades of rental properties, rental assistance, etc. and disseminate and harmonize across Poland.
• Manage IOM’s sector focal points in the field, as required.
• Perform such other duties as may be assigned.

Requirements

Required Qualifications and Experience

Education

• Master’s degree in International Relations, Conflict Resolution, Architecture/Engineering/Urban Planning, Management, Social Sciences or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with five years of relevant professional experience.

Experience and Skills

• Experience in Shelter, Housing Policy, Shelter, at a        managerial level in emergency and conflict environment;
• Excellent Accuracy, Monitoring and Evaluation, Managerial and Organizational skills, and ability to work with minimal supervision;
• Delivers on set objectives in hardship situations;
• Effectively coordinates actions with other implementing partners;
• Works effectively with Donors, local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives;
• Has Shelter/Housing technical and managerial experience

Languages

Fluency in English is required (oral and written). Working knowledge of Polish, Russian, and/or Ukrainian is an advantage.

Required Competencies

IOM’s competency framework can be found at this link (https://www.iom.int/sites/g/files/tmzbdl486/files/about-iom/iom_revised_competency_framework_external.pdf)

The incumbent is expected to demonstrate the following competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: demonstrates willingness to take a stand on issues of importance.

• Empathy: shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others: creates an enabling environment where staff can contribute their best and develop their potential.

• Building trust: promotes shared values and creates an atmosphere of trust and honesty.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Other:

IOM is committed to a diverse and inclusive environment.

This post is subject to local recruitment. Only those holding a valid residence and work permit for Poland will be eligible for consideration.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

At the time of recruitment, all candidates must disclose any known relative or spouse who works for IOM. Candidates may also be requested to provide documentary evidence of academic degree(s), professional licenses, and proof of no criminal records as relevant to the requirements of the position advertised.

Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.

Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.